Market Rules
SUBI FARMERS MARKET RULES
1.Location & Time
1.1 Subiaco Farmers Market (SFM) will be held weekly at Subiaco Primary
School between Bagot & Hamersley Roads, Subiaco
1.2 Market trading is between 8am & 12noon every Saturday
1.3 Set-up is to be no earlier than 7.00am each Saturday out of respect for
neighbouring residents
1.4 Public sales must not take place prior to 8am
2. Insurance
2.1 All stallholders must provide the Market Manager with Product Liability
Insurance “Certificate of Currency” prior to commencing trade
2.2 It is the responsibility of the stallholder to ensure a renewal copy is
forwarded to the Market Manager annually
2.3 If insurance is not current, stallholders will not be allowed to trade
3. Stallholder & Produce Eligibility
3.1 Priority will be given to stallholders who are farmers, growers, producers,
bakers, cooks or gardeners who produce what they offer for sale
3.2 If a stallholder wishes to sell produce on behalf of another producer they
may do so at the discretion of the SFM Committee
3.3 Priority will be given to producers supplying biodynamic, organic &
minimal spray produce & practising ethical farming methods
3.4 All produce sold at the SFM must originate in WA as the aim is to
support a variety of regional growers. If a stallholder wishes to sell
produce from outside of WA it will be considered by the SFM Committee
3.5 To ensure diversity no more than 20% of stalls will be allocated to any
one item. This may be varied from time to time at the discretion of the
SFM Committee
4. Stall assignment
4.1 Assignment of stalls will be on a first come first served basis although
priority will be given to regular weekly stallholders
4.2 If you have a permanent site & leave for more than 3 consecutive weeks
your space could be forfeited (unless seasonal holidays have been pre-
arranged with the Market Manager). The Market Manager will try to re-
allocate you your original space, however, if a new regular stallholder
has filled that space, they will not be asked to move.
4.3 Stall distribution and location is at the discretion of the Market Manager
in line with the best interests of the SFM
4.4 There will be a seasonal plan of the set-up kept by the Market Manager
available for viewing every week
4.5 The SFM reserves the right at any time to alter the size, shape & position
of stall sites as may be necessary for the best interests, risk
management & legal requirements of the market
4.6 Stallholders are to provide their own stall tables, shade & all equipment
required to trade
4.7 There is no storage available at the School
5. Access & Setup
5.1 Access to site is from 7am, please display SFM access permit on dash of
vehicle for quick access
5.2 Vendors are required to have their site ready, with all exhibits displayed
& ready to trade from 8am
5.3 Stalls must be properly staffed by a competent representative during
operating hours
5.4 Limited parking is available for stallholders in the School staff carpark
5.5 Stalls cannot be dismantled before 12noon
5.6 Vehicles cannot be moved between 8am & 12noon for public safety
reasons
5.7 All Canopies/tents/umbrellas must be properly secured with appropriate
weights/ropes to prevent them from moving or causing damage in windy
conditions
6. Quality Assurance
6.1 All stallholders are expected to maintain the Market’s standards of
freshness & high quality – reflecting the ethos & branding of the SFM
6.2 Vendors are responsible for the presentation & maintenance of their site.
Stalls must be in a clean & neat condition at all times
6.3 The Market Manager reserves the right to refuse the sale of goods not
considered of an acceptable standard under the new ANZFA food safety
regulations
7. Waste Management
7.1 All stallholders are responsible for the storage & removal of their own
rubbish
7.2 SFM has a plastic bag free policy & strongly encourages biodegradable
packaging
7.3 “Reduce, Reuse, Recycle” is our mantra and will be adopted at all times
7.4 General rubbish & recycle bins will be provided for public use
8. Signage
8.1 All stallholders must have clear signage that displays their name &
address or the name & address of the producer they represent in a
prominent location
9. Labelling
9.1 All stallholders must comply with the appropriate labelling regulations &
acquire any necessary licenses or permits for selling or producing their
products. Copies of these licenses must be given to the Market Manager
prior to trading at the SFM
10. Weights & Measures
10.1 Stallholders must weigh all goods on site on certified scales as required
under the Weights & Measures act
11. Food Safety
11.1 Stallholders must understand & comply with their obligations under the
Food Safety Act as stipulated by the Health Department of the City of
Subiaco. All food stalls will be required to obtain a Temporary Food
Premises Licence from the City of Subiaco prior to trading
12. Electrical testing & tagging requirements
12.1 All equipment must comply with the Act & bear electrical test tags as
required by the City of Subiaco
12.2 All equipment, fittings or materials used may be subject to inspection by
the technical staff at the City of Subiaco
13.Fees
13.1 All stallholders who sell goods at the SFM are required to pay rent for the
space they use
13.2 Rent will be charged on an allocated space of 3×3m area. Refer to the
Schedule of Fees below
13.3 Multiple space may be rented
13.4 No membership/loyalty programme is in place at this stage
Schedule of fees:
$50 per 3×3m stall space per week
$45 if paid 6 months in advance
$75 if 1.5 x spaces required
$100 if 2 x spaces required
$5 extra for a powered site
14. Cancellation Policy
14.1 Stallholders must notify the Market Manager no later than 12 noon on the
Wednesday prior to trading for a missed Saturday otherwise full fees will be charged
15. Orientation
15.1 Stallholders will be required to attend an orientation of the SFM prior to
trading. This is to ensure that stallholders are familiar with the
operational layout, facilities & requirements
16. Complaints
16.1 Any complaints are to be reported to the Market Manager & to the
vendor to whom the complaint is directed
16.2 When any vendors believe that the selling practices of another vendor
are detrimental to the Market, the complaint must be addressed firstly to
the Market Manager in writing. Failure to do so may be cause for loss of
rights to hold a stall at SFM
16.3 If the issue cannot be resolved by the Market Manager a special meeting
of the Committee will be called to deal with the matter. A majority vote
can be cause for immediate cancellation of the right to hold a stall at
SFM
17. Publicity
17.1 Do not issue any information, publication, document or article for
publication concerning the SFM in any media without prior written
approval from the Market Manager.
18. Termination
18.1 Stallholders are required to give & receive 2 weeks notice in writing
18.2 SFM reserves the right to suspend from trading or terminate stallholders
without notice in the event of gross misconduct or continued
contravention of SFM rules
19. Disclaimer of Liability
19.1 Stallholders will indemnify the organiser from any damage, expenses or
liability arising from any injury or damages to any person, including the
general public, the vendor or others, occurring either in the space
occupied by the participant or elsewhere arising out of its occupancy or
any thing connected with occupancy
19.2 The organiser will not be liable for any loss or damage to the property of
the participants due to fire, robbery, accidents or any cause whatsoever
that may arise from use & occupancy of the site
19.3 The organiser assumes no liability for any damages or losses resulting
from or relating to the failure of the participant complying with the
provisions of this agreement
19.4 The organiser will not be responsible if a current insurance ‘Certificate of
Currency’ is not provided to the Market Manager
